Enrolment Procedures
Click here to download the 2008 Enrolment Procedures for International Students as a .pdf file.
2008 Enrolment Procedures for International Students
Reviewed July 2008
Welcome to Ladbrooks School.
We trust that you find the enclosed information contained in our enrolment package helpful.
Should you have any questions, please do not hesitate to ask. No question is ever too small.
We welcome visitors to our school.
When children are enrolled all family members are offered a guided tour of the school by the principal to see the facilities that are offered and to answer any questions. Children will also be introduced to their classroom teacher and support staff with whom they will be working. For the first few weeks new children are also ‘buddied up' with a classmate to help and support with orientation.
Enrolling as an International Student
All New Zealand children enrolled at a state school are entitled to a ‘free education.' State schools are funded by the government and teachers are paid by a central government pay service.
International students do not qualify for ‘free' education and are required to pay a fee. The fee set out by Ladbrooks School Board of Trustees includes:
- The cost of employing extra staff
- ESOL (English lessons for students who have English as their second or other language.)
- A portion of the school's operational cost
- Administration
- A crown fee (charge imposed by the government for the use of a state owned facility)
- Additional charges which include the annual cost to the school for being a signatory to the code of practice for the pastoral care of international students and GST (Goods and Services tax, a government tax amounting to 12.5% of the total fee.)
Ladbrooks Primary School
Calculations for fee-paying students
Fee calculations ratified by the Board of Trustees for 20067 school year are:
Administration fee - per pupil, relief, vandalism, $2255.00
(ICT property, contents insurance, ACC)
Tuition fee $2300.00
Special tuition fee for ESOL $2000.00
(extra tuition for students who have English as their second language)
Crown fee for the use of government property $900.00
Administration costs to comply with the Code of Practice $100.00
GST (Goods and Services Tax) $945.00
Total Fee $8500.00
Term by term payment can be arranged at $2125.00 per term (GST inclusive). International students have to enrol for a period of no less than three monthsone term.
If international students do not have the necessary student visa or permit they will be required to obtain one.
It is an offence to be enrolled in a New Zealand school without such documents.
New Zealand Immigrations Service will be informed when:
- Students complete the course for which they have enrolled and return to their home country.
- Choose to leave Ladbrooks School to continue their study at another school in New Zealand
- In such cases students fail to attend school on a regular basis.
Upon completing a course of study at Ladbrooks School:
Students returning to their home country will receive a letter from the school to explain the course of study, or year of schooling completed, plus a copy of their progress and achievement school record card.
Students who leave Ladbrooks School to attend another school in New Zealand will be provided with a transfer notice with all school records forwarded to the new school when requested.
Refunds
The minimum course fee is for one term or twelve weeks.
International students who leave Ladbrooks School after attending more than the minimum period will be refunded the portion of the fees paid but not used.
Enrolment Procedure
Children can be enrolled at a sate New Zealand primary school from their fifth birthday. Education becomes compulsory at age six.
Children fourteen years and over attend secondary school. Education for New Zealand children remains compulsory until their sixteenth birthday.
To enrol at Ladbrooks School you need to approach the principal with a request for enrolment. Ladbrooks School is a state school and our first priority is to cater for resident students between the ages of five to fourteen.
A request for enrolment can be made by e-mailing the principal or by visiting the school.
ladbrooks.school@ladbrooks.school.nz
If a place is available at your child's age and class level you may be offered a place. The details completed in the ‘Offer of a Place' form are required by New Zealand Immigration for the issuing of a student visa or permit. You may like to visit the New Zealand immigration website for more information about student visas or permits.
For the school you will be asked to complete a student enrolment form which provides information about your child and your family.
To enrol at Ladbrooks School international students must live a parent or a legal guardian.
The school will ensure such persons will have full understanding of their obligations by providing them with a copy of the Code of Practice.
Further details the school will ask for at the time of enrolment are particulars about your child's health, and information about any special needs that may have to be addressed, including background for ESOL (English as Second Language).
On a separate form you will be asked to provide the school with information about your child's previous schooling and levels of achievement. This information will assist teacher's asses your child's learning needs. More comprehensive diagnostic tests are conducted once your child has settled into Ladbrooks School and will include an assessment of proficiency in the English language.
All of the information will remain confidential. Please refer to the school's policy on privacy in your information pack.
If any of the details that you provide at the time of enrolment change, it is your responsibility to notify the school of the change.
At the time of enrolment you will also be required to sign the school's ‘student management agreement' and the ‘Family contract for Online Safety Kids Pledge "use" agreement'Ladbrooks School Cybersafety Agreement. An explanation of both this agreements is included in your information pack. A copy of the school's policy on ‘communication and complaints' is also included to outline the procedure for dealing with grievances should they arise. The school's policy for ESOL completes the information provided at the time of enrolment.
Information about the curriculum and other general information about Ladbrooks School are available from the school office.
At the time of the enrolment we will check the parents' and student's current visas and passports to ensure they are valid. The secretary will photocopy these and they will be held within the school file in the office.
The Ladbrooks School Curriculum
Our curriculum is based on the New Zealand Curriculum.
The latest Education Review Office (ERO) report on Ladbrooks School is available at the school or by visiting the ERO website:
ERO is an independent government body contracted to evaluate and report on the performance of all schools.
The New Zealand Code of Practice for the Pastoral care of International Students
Summary Code of Practice for the Pastoral Care of International Students
Introduction
When students from other countries come to study in New Zealand, it is important that those students are well informed, safe, and properly cared for.
New Zealand educational providers have an important responsibility for international students' welfare.
This information provides an overview of the "Code of Practice for the Pastoral Care of International Students" (the Code), and provides a procedure that students can follow if they have concerns about their treatment by a New Zealand educational provider or agent of a provider.
What is the Code?
The Code is a document that provides a framework for service delivery by educational providers and their agents to international students. The Code sets out the minimum standards of advice and care that are expected of educational providers with respect to international students. The Code applies to pastoral care and provision of information only, and not to academic standards.
Who does the Code apply to?
The Code applies to all education providers in New Zealand with international students enrolled. The Code is mandatory to these providers and must be signed by them.
What is an "international student"?
An "international student" is a foreign student studying in New Zealand.
How can I get a copy of the Code?
You can request a copy of the Code from your New Zealand education provider. The Code is also available online from www.minedu.govt.nz/goto/international.
How do I know if an education provider has signed the Code?
The New Zealand Ministry of Education maintains a register of all signatories to the Code. This is available online from www.minedu.govt.nz/goto/international. If the education provider that you are seeking to enrol with is not a signatory to the Code, you will not be granted a permit from the New Zealand Immigration Service and you will not be able to study at that institution.
What do I do if something goes wrong?
If you have concerns about your treatment by your education provider or by an agent of the provider, the first thing you must do is contact the principal, the international student director, or another person who has been identified to you as someone that you can approach about complaints at your institution. The Code requires all institutions to have fair and equitable internal grievance procedures for students and you need to go through these internal processes before you can take the complaint any further.
If your concerns are not resolved by the internal grievance procedures, you can contact the International Education Appeal Authority (IEAA).
What is the International Education Appeal Authority (IEAA)?
The IEAA is an independent body established to deal with complaints from international students about pastoral care aspects of advice and services received from their education provider or the provider's agents. The IEAA enforces the standards in the Code of Practice.
How can I contact the IEAA?
You can write to the IEAA at:
International Education Appeal Authority
C/- Ministry of Education
Private Bag 47-911
Ponsonby
Auckland
Fax: (09) 374 5403
Phone: (09) 374 5481
Email: info.ieaa@minedu.govt.nz
What will the IEAA do?
The purpose of the IEAA is to adjudicate on complaints from international students. The IEAA will investigate complaints and determine if there has been a breach of the Code. The IEAA has the power to impose sanctions on education providers who have committed a breach of the Code that is not a serious breach. These sanctions include an order for restitution, publication of the breach, and / or requiring that remedial action be undertaken.
The IEAA will refer complaints that are not about pastoral care to another regulatory body if appropriate.
The education provider will be given a reasonable time to remedy the breach. If the breach is not remedied within that time, the IEAA may refer the complaint to the Review Panel.
The IEAA can determine if it considers that a breach of the Code is a serious breach. If the breach is a serious breach, the IEAA will refer the complaint to the Review Panel.
What can the Review Panel do?
The Review Panel can remove or suspend an education provider as a signatory to the Code, meaning that the provider would be prevented from taking any more international students. Only the IEAA can refer complaints to the Review Panel.
Full details of what is covered can be found in the Code itself.
The Code also establishes the IEAA and the Review Panel to receive and adjudicate on student complaints.
Ladbrooks School has agreed to observe and be bound by the Code of Practice for the Pastoral Care of International Students. A full copy of the code is available on the New Zealand Ministry of Education website at:
Review of Code Compliance
To ensure that the Code of Practice is being complied with the following actions will take place as part of the school's self-review process:
•· All relevant policies will be included in and reviewed as stated in the school's programme of policy review; and
•· The enrolment information and fees will be reviewed each year under the direction of the principal.
•· All new staff will be issued with copies of the school information pack for international students so that they are conversant with the requirements and procedures.
Health and Travel Insurance
Most international students are not entitled to publicly funded health services while in New Zealand unless they are:
•· A resident or citizen of Australia; or
•· A national of the United Kingdom in New Zealand; or
•· The holder of a temporary permit that is valid for two years or more.
If you do not belong to one of these categories and you receive medical treatment during your visit, you will be liable for the full costs of that treatment. We strongly recommend that you have insurance that will cover the cost of medical treatment in New Zealand for the duration of your stay in New Zealand. We also require tha you obtain insurance to cover your travel to and from New Zealand.
Other charges that you may have to meet include:
- The cost of dental treatment;
- Specialist support services e.g. speech therapy, occupational therapy, psychological services or any additional learning support;
- Truancy service in the case of prolonged, unexplained periods of absence from school; and
- Payment for extra curricular activities such as: school excursions, camps, transport for sports, the cost of material fees for technology at Years 7 & 8 etc.
Student Welfare
Ladbrooks School, as a signatory to the Code of Practice, has a number of obligations relating to the welfare of international students.
Important information held by the school
Ladbrooks School will hold current information for each international student at all times. As well as the information required on the enrolment form, copies of the passport and visa/permits will be included.
In-school support and conditions for international students
- The principal will be the first point of contact if an international student faces difficulties in adapting to his/her new cultural environment.
- If you, as a parent or legal guardian of the student, have concerns about any aspects of your child's schooling, please follow the instructions contained in the school's complaints policy.
- If you have any concerns about a breach in the Code of Practice for International Students, advocacy procedures are outlined in the Summary of the Code of Practice for the Pastoral Care on International Students (included in this information pack.)
- As part of the enrolment procedures, office staff will establish communication arrangements with you should an emergency arise; and
- If school personnel are concerned that your child has been, or is likely to be, ill-treated, harmed abused or neglected we are obliged to notify the Children's and Young Persons and Families Service (CYFS) or the New Zealand Police and follow the CYFS reporting protocol.
- The Education Rules 1999 (Stand-down, Suspension, Exclusion and Expulsion) apply to all students including international students enrolled at Ladbrooks School and these rules must be complied with.
Anne Bennett
Chairperson BOT
Sandy Hastings
Principal
July 2008